Group Use permits
Institutional Group Event Permit Applications
Ouray Ice Park, Inc. (OIPI) is pleased to announce and introduce a new application process for all college and university groups, climbing clubs, non-profits, and other semi-commercial entities interested in operating in the Ouray Ice Park for the 2018/2019 season. Any organizations that arrives at the Ouray Ice Park must have a Group Use Permit for the days they will be using the Ouray Ice Park.
If your organization wishes to operate in the Park for the 2018/2019 season you will need to meet the guidelines and fulfill the application process. All forms must be fully completed and all requested attachments must be included with your application for permits to be considered.
Organizations will be charged a flat fee of $15 per person per day in the Park or a $150 minimum fee, whichever is greater. Fees must be paid to Ouray Ice Park, Inc. prior to your organizations arrival in the Park, no later than February 15th, 2019, and are non-refundable. During the permit application process organizations must submit an estimated use fee which is non-refundable. Any difference between estimated and actual fees shall be paid by May 1, 2019.
Applications and attachments can be submitted via email: email@example.com. If you are not able to send electronically, please send the application to: Ouray Ice Park Inc. PO Box 1058, Ouray, CO, 81427. Organization payment for the permit may be sent to the same address.
As you prepare to submit. Please refrain from sending multiple documents separately. Instead please compile the documents requested and submit all together. Until we receive all requested documents we are unable to review and approve your application.
This is the first year to implement the Institutional Group Event Permit program.
If you wish to operate in the Ouray Ice Park this season you will need to have submitted an application.
If your organization missed the deadline please send your application to us as soon as you can.
Once you download the application pack, you will find further information has been enclosed to introduce the new application process, but the primary reasons for implementing this new system is to be able to provide the world's best ice climbing venue for our visitors. Alongside this new application process, we will be implementing an Ambassador program, which helps us to improve the experience in the Park, mitigate overcrowding and manage potential risks that come with having various user groups in the Park.
The Ouray Ice Park are still accepting Institutional Group Permit Applications. As you prepare to submit your application we ask that you please refrain from sending multiple documents separately. Instead please compile the documents requested and submit all together. Until we receive all of the requested documents we are unable to review and approve your application.
To begin the permit application, please take the following steps:
Send completed applications and attachments to firstname.lastname@example.org
Send estimated use fee payment to Ouray Ice Park, Inc.
Thank you in advance for your continued use and support of the Ouray Ice Park!
Categories of Group Users
Instructed Groups Defined: Any club, school, organization or group in which the instructor or leader is being compensated in any way (including reimbursement for expenses such as travel, lodging, meals, etc.) to facilitate the ice climbing experience for the group; OR any club, school, organization or group that charges a fee to participate in an outing to the Ouray Ice Park (including fees for expenses such as travel, lodging, meals, etc.).
The maximum participant to leader ratio for instructed groups is 4 to 1. The group may add one assistant or apprentice leader for a maximum group size of 6.
Non-commercial Groups, Clubs and Organizations defined: A group in which the group leader is not being compensated in any way to facilitate the ice climbing experience for the group; AND no fee will be charged by the group to participate in an outing to the Ouray Ice Park; AND no organized climbing instruction will occur.
All non permitted groups will be ejected from the Park and will receive a one season suspension from the permit application process. Permitted groups who violate the terms of the Non-Commercial Use Agreement or do not follow the Ouray Ice Park rules may be ejected from the Park and may receive a suspension from the permit application process of a time to be determined by the Ouray Ice Park Inc. Board of Directors. Additional group permits issued to organizations which have groups that do not abide by the terms of the Non-Commercial Group Use Agreement, or do not follow the rules and regulations of the Park may be revoked at any time.
Commercial Guide Concessionaire
All commercially guided groups, must continue to complete the same application process for the sub contracted guide permit. This application is issued by San Juan Mountain Guides email@example.com. All commercial groups must have received the sub contracted guide permit prior to conducting any activities in the Ouray Ice Park.
Without this permit, commercial groups will be ejected from the Park and will receive a one season suspension from the permit application process. Permitted groups who violate the terms of the the sub contracted guide permit, or do not follow the Ouray Ice Park rules may be ejected from the Park and may receive a suspension from the permit application process of a time to be determined by the Ouray Ice Park Inc. Board of Directors.
Please consider purchasing a Colorado Outdoor Recreation Search and Rescue card. Colorado residents and visitors are well served by dedicated volunteer search and rescue teams, but mission costs are often in the thousands of dollars. By purchasing a CORSAR card you are contributing to the Search and Rescue Fund.